About Us


DataTracks is a global leader in the preparation of financial statements in XBRL,iXBRL and XML formats for filing with regulators.

T R Santhanakrishnan

Chairman/CEO

TRS is the Founder/CEO of DataTracks (www.datatracksglobal.com). He heads the DataTracks global leadership team. Previously TRS was Global CFO of Sutherland, a large multi-national ITES business in New York. Earlier he was CFO of Sify Technologies Limited, a leading internet network company in India listed on NASDAQ in the United States. As its CFO TRS raised over $ 250 million in successive public and private offerings for Sify and took the company public in the United States. TRS has also worked in various senior positions for the Royal Dutch/Shell Oil Group. TRS is a Chartered Accountant and a Cost and Management Accountant (who received the J. N. Bose Gold Medal for best performance in India). He holds a Bachelor's degree in Commerce from the University of Madras (with first rank in university).



Will Mathieson

Member, Board of Directors

Will is a member of the Board of Directors of DataTracks. Will was previously a senior manager with global responsibilities in the finance function of Royal/Dutch Shell. During his 23 years with Shell, Will worked in Shell's upstream exploration and production and downstream oil and chemicals businesses and had assignments in Aberdeen, London, Melbourne, Muscat and The Hague. Will is a Chartered Accountant (since 1985) and holds a Bachelor's degree in Economics from the University of Stirling in Scotland.

Mohan Kuruvilla

Member, Board of Directors

Mohan is a member of the Board of Directors. Mohan is the Dean of the School of Business at Houston Baptist University in Houston, Texas and holds the Herman Brown Chair of Business and Economics in the University. Earlier he was a director in KPMG in India. Mohan is a Certified Public Accountant and a Chartered Accountant. He holds an MBA in Finance and a Ph D in Accounting from the University of Houston. He serves as a Director of the Texas Society of Certified Public Accountants ("TSCPA") and as a member of the Board of the Houston CPA Society.



V L Narasimhan

Member, Board of Directors

Narasimhan is a member of the Board of Directors. Narasimhan is Founder/ CEO of Trust Arm, which specializes in Property Services including Legal Documentation. Previously, he was holding key positions with HDFC for over 27 years. Narasimhan holds Bachelor's degrees in Commerce and Law and a Post Graduate Diploma in Business Administration from the University of Madras.



Radhika Santhanakrishnan

Member, Board of Directors

Radhika is a social entrepreneur who runs a foundation (out of her own resources) to bring education to underprivileged children. Her contribution has brought Montessori education to at least 100 children each year for the last three years. A child who won her first scholarship thirteen years back as a kindergarten student has now entered college with the help of the Foundation. Another girl who was awarded a scholarship to pursue Master's program in Oxford University has successfully completed her course. Radhika serves as a member of the Board in four enterprises in India and in Singapore.



Our delivery center was built with the following in mind:


Security

Business Contingency Planning

Professional Environment

Our service delivery centers are divided into three zones:


Access to everyone (Green area)

Access to Support Services
(Orange area)

Access to Service Delivery Executives (Red area)

The service delivery zone is a restricted area with all entries/exits controlled, monitored and recorded. All workstations are located within the service delivery zone and contains high quality computing and telecommunication assets. No recording medium or device (paper, pen, USB flash drives, mobile phones with cameras or CD/DVDs) is permitted inside the service delivery zone. No paperwork can be taken out of the service delivery zone. Everything is either stored in the zone or shredded in the zone depending on our archiving policy.

Our service delivery center network is ring fenced by firewalls that control access, protect our databases, detect intrusion and provide logical security. Our service delivery centers have IP/VPN bandwidth to the US East Coast, the UK and Europe via two different paths from two different bandwidth vendors; our service delivery centers are also inter-connected via dedicated high-speed private leased lines. Our file servers and email servers are hosted by a hosting service in the United States. All software in our delivery centers is licensed.

Our service delivery centers have full power back up from two independent sources to minimize disruption in service due to power outage.

For more details write to us at enquiry@datatracks.eu

XBRL Experts – Our People

Our Employees

We pride ourselves on our people and our environment. We know that high quality service can only be provided by high quality people working in a high quality environment.

DataTracks nurtures an environment that attracts and retains high quality people:

  • Working Environment: We provide a high quality work environment with climate controlled offices, working hours restricted to five days a week, eight hours a day and one calendar month's leave per year
  • Code of Conduct: We have a published code of conduct that emphasizes ethics and fairness and we are an equal opportunity employer, proud of the diversity in our team.
  • Compensation: Our compensation practices are attractive within our economy and are linked to team/client objectives. Employment contract: Every employee has a formal written employment contract that includes stipulations relating to confidentiality, conflict of interest, IP rights etc
  • Job Descriptions: Every manager has a written job description
  • Performance Reviews: Every employee is subject to a bi-annual performance review.
  • Culture: Our culture emphasizes pride in what we do and in our workplace. We believe people give their best when they are treated fairly, are given challenges, work towards a common goal and enjoy what they do.
  • Qualifications: Our employees are qualified professionals. All our employees have at least an undergraduate degree from an accredited university and have very good verbal and written English skills. Our employees are always fully trained in our corporate culture, quality practices and security practices before managing any service delivery processes.
  • Experience: Our management team includes people who have lived and worked in the US and have held senior management positions, at a global level, in large-scale businesses.

Our Accountants

Our accountants, involved in managing accounting processes and XBRL processes for our clients, have:

  • Qualifications: They have at least an undergraduate degree in accounting from an accredited university and are supervised by professional accountants who are members of accredited bodies of professional accountants
  • Experience: Our accountants have working knowledge of
    • IFRS, US GAAP or UK GAAP and FRS 102
    • Business controls and reporting controls that apply to accounting processes
    • Spreadsheets and Word processors (as advanced users) and
    • Several off-the-shelf accounting systems
  • Expertise: We have XBRL experts who have experience in working with various regulatory environments (SEC in USA, HMRC in UK, MCA in India, ACRA in Singapore and Revenue in Ireland); various accounting taxonomies and various commercially available XBRL applications.

ISO 9001:2008

DataTracks was accredited ISO 9001 certification by TUVSUD on January 2010. Thereafter 4 surveillance audits and 2 recertification audits has been done, the last audit being done on August 2016 and approved for continuation of certification. There was no major noncompliance identified in any of these audits and therefore clients can be rest assured of the Quality Management system in the Organisation and its process.

ISO 9001:2008 is a globally recognized standard for quality management systems and processes to ensure consistency in quality of delivery to clients. DataTracks’ certificate covers all aspects of its business relating to management of business processes in disclosure management solutions and Publishing services. DataTracks meets consistent delivery of high quality through a combination of trained resources, structured processes and well defined system to handle exceptions and escalations.

ISO 27001:2013

DataTracks was accredited ISO 27001 certification by TUVSUD on May 2011. Thereafter 4 surveillance audits and 1 recertification audit has been done, the last one being on March 2016 and approved for continuation of certification. As per ISO 27001:2013 we have the following measures in place for data security on People, Premises and Technology

People:

For People we have formal contracts to comply with Confidentiality, Respect for IP rights, Code of conduct and Security Policy

Premises:

Our premises are secured by a Sealed perimeter and we have in place:

  • Biometric & Swipe card registration
  • 24 x 7 security
  • 24 x 7 camera surveillance
  • Shredding of all removals
  • No recording devices/phones allowed
  • Visitor management system

Technology:

  • Ring fenced network
  • Connections thru IP/VPN
  • Access to workstations only through user name/password
  • Recording disabled in all PCs
  • Restricted Access to internet
  • Access to transmit out emails restricted
  • Original fully maintained hardware
  • Original software

SSAE 16 Type II SOC 1

SSAE 16, which superseded the earlier SAS 70 (Statement on Auditing Standards No. 70: Service Organizations), is a widely recognized auditing standard, providing companies with a framework for exhibiting effective internal controls for financial reporting, among others. The standard includes various facets of internal control mechanisms, including their design, operations, maintenance and updates. SSAE 16 standard was developed by AICPA (American Institute of Certified Public Accountants) which oversees the audited organizations’ compliance to guidelines.

A Type II audit report establishes the service organizations’ ability to maintain their control procedures over a considerable period of time. SSAE 16 allows for a written assertion of testing procedure effectiveness by the management as well.

DataTracks DMS was audited on the following areas:

  • Suitability of design and operating effectiveness of controls to ensure precise financial reporting
  • Risks related to design for effective operation of controls to achieve expected output
  • Operating effectiveness of controls that were considered necessary to provide reasonable assurance to ensure application’s data security and integrity

ISAE 16 Type II SOC 1

The audit, done by a leading audit firm, assessed DataTracks’ and measured the effectiveness of controls in the processing of financial reports.

ISAE 3402, is a widely recognized auditing standard, providing companies with a framework for exhibiting effective internal controls for financial reporting, among others. The standard includes various facets of internal control mechanisms, including their design, operations, maintenance and updates. ISAE 3402 standard was developed by IAASB (International Auditing and Assurance Standards Board) which oversees the audited organizations’ compliance to guidelines.

A Type II audit report establishes the service organizations’ ability to maintain their control procedures over a considerable period of time. While a SSAE 16 audit report issued by AICPA (American Institute of Certified Public Accountants) is accepted in US, most other countries rely on ISAE 3402 (International Standard on Assurance Engagements) report issued by IAASB (International Auditing and Assurance Standards Board)

DataTracks was audited on the following areas:

  • Suitability of design and operating effectiveness of controls to ensure precise financial reporting
  • Risks related to design for effective operation of controls to achieve expected output
  • Operating effectiveness of controls that were considered necessary to provide reasonable assurance to ensure application’s data security and integrity