Regulatory Reporting for AIFMD, CRD IV, Solvency II, MiFID II, FATCA and AnaCredit
This Notice explains how we at DataTracks collect, use, retain and disclose Personal Data collected from you on our website.
At DataTracks we assist our clients in preparing error-free regulatory reports, on time and with minimal effort.
We prepare more than 14,000 XBRL statements annually for filing with regulators such as SEC in the United States, HMRC in the United Kingdom, Revenue in Ireland, ACRA in Singapore, MCA in India and EU regulators such as ESMA, EBA and EIOPA.
Honed by over 14 years of experience in preparing more than 164,000 compliance reports in XBRL, XML, iXBRL and EDGAR formats, our solutions and services are designed to assure quality, reliability, security and ease of use.
You can find more about us at https://www.datatracks.eu/en/about.php
We are the data controller for the information we get from you on your visit to our website.
Our information handling practices are continually reviewed to ensure that they comply with the European Union General Data Protection Regulation (GDPR), 2018 as well as "Reasonable Security Practices and Procedures and Sensitive Personal Data or Information Rules, 2011" under Section 43A of the Indian Information Technology (Amendment) Act, 2008.
We collect your Personal Data in the following ways on our website:
We use the collected Personal Data for:
We retain and use your Personal Data as long as it is necessary for fulfilment of the respective purposes as specified in this section.
On our website, every page that collects Personal Data from you, states the purpose of collection of information. If you agree to the purpose, you can provide your information and thus give your consent to us to use the information provided for the stated purpose.
If, at any point, we decide to use your Personal Data for a different purpose, we will notify you and obtain your consent.
You can withdraw your consent at any point in time by reaching out to us at the details mentioned in the 'Contact Us' section. Consequences of withdrawal will be communicated to you on contacting us and on your agreement, your request for withdrawal will be processed.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.
Below is a list of cookies used on our website along with a description of what they are used for.
| Sl. No. | Name of Cookie | Owner | 1st/3rd Party | Expiry period | Purpose |
|---|---|---|---|---|---|
| 1 | _ga | Google Analytics | 3rd Party | 2 years | Unique visitor ID Tracking |
| 2 | _ga_gtag_UA_72257791_1 | Google Analytics | 3rd Party | valid till browser session | Unique visitor ID Tracking |
| 3 | _gid | Google Analytics | 3rd Party | 24 hours | Used to distinguish users |
| 4 | wooTracker | Woopra Analytics software | 3rd Party | 2 years | Measure Site performance |
You can find more detailed information about cookies and adjusting your browser settings to refuse the use of cookies by visiting http://www.allaboutcookies.org/manage-cookies/ .
For more information on these third party cookies visit:
For Google Analytics:
https://support.google.com/analytics/answer/6004245
For Woopra Analytics:
https://www.woopra.com/privacy/#Our_Use_of_Cookies_and_Other_Tracking_Mechanisms
Each of these third parties are governed by their own privacy policies. Please go through their privacy policies to get information on their Privacy Practices.
We use the services of Rackspace, IBM Softlayer and similar Cloud Computing companies to store your Personal Data that you provide us on our website. These companies provide services to us under extremely strict confidentiality agreements and do not have any independent right to share this information with any entity without our permission.
Personal Data collected from you will not be disclosed without your consent. Exception to this is when such disclosure is necessary for compliance to any legal and/or law enforcement obligations. We will do so after following necessary due processes.
We will make every effort, where possible, that such mandated disclosures are communicated to you.
You can update or correct your Personal Data collected from you, by calling support contact number available on our website.
We are committed to protecting your Personal Data in our custody.
We take reasonable steps to ensure appropriate physical, technical and managerial safeguards are in place to protect your Personal Data from unauthorized access, alteration, transmission and deletion.
Where DataTracks processes data on behalf of you it shall comply with the GDPR requirements.
Where data processing is required as part of the services and support provided to you, it may be carried out outside EEA.
DataTracks further acknowledges that it imposes the same obligations on our Group Companies outside the EEA, as those which are imposed on the Company under the GDPR Act.
Click here to obtain a copy of the security and safeguards document. For more information, Click here to Contact Us
Our Website has links that redirects you to our social networking pages of Facebook, Twitter, LinkedIn, Google +. These pages are hosted on social networking sites that are governed by their own privacy policies. Please go through their privacy policies to get information on their Privacy Practices.
Our website is not designed to be used by children aged below 18. Personal Data of children will not be knowingly collected by us.
We may also use your information to provide you with details about DataTracks products and services. Direct marketing is in our legitimate interests continually to evaluate, develop or improve our products as well as the experiences of users of our services and products. We may send you marketing messages by post, email, telephone, SMS, Mobile / Web Push Notification, Social Media, automated voice calls, and secured text messages using external service providers. You can change your mind on how you receive marketing messages or choose to stop receiving them at any time.
We reserve the right to amend this Privacy Notice at any time. We will update our Privacy Notice with a new effective date stated at the beginning of it. Our processing of your Personal Data will be governed by the practices set out in that new version of the Privacy Notice from its effective date onwards.
In case you are accessing the website from within the European Economic Area, we are committed to providing you with the following additional rights which you can exercise:
| Rights under GDPR | How we facilitate your rights |
|---|---|
| Right to be informed | We aid this right to you through our Privacy Notice Our Privacy Notice communicates how we handle your Personal Data collected through our website. For any further information, feel free to contact us |
| Right of access | You can contact us to get access to your Personal Data along with information regarding its purpose, disclosure, categories of Personal Data, storage period, source of collection of Personal Data, confirmation whether or not they are being processed |
| Right to rectification | You can call support contact number available on our website to get the information corrected |
| Right to erasure | You can contact us to get your Personal Data deleted or erased |
| Right to restriction of processing | You can contact us and request restriction of further processing in case:
|
| Right to data portability | You can contact us to get your Personal Data in a structured, machine-readable format and if you want, can have it transmitted to another organisation |
| Right to object | The information provided by you can be used for direct marketing purposes. You can choose to stop receiving them at any time by contacting us or choosing Unsubscribe option in emails sent to you. |
| Right to not be subject to Automated decision-making, including profiling | We do not process your Personal Data for automated decision making including profiling |
| Right to lodge a complaint with the Supervisory Authority | You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of an alleged infringement of the General Data Protection Regulation. For the purposes of the UK, the supervisory authority is the Information Commissioner's Office (ICO), the contact details of which are available at: https://ico.org.uk/global/contact-us/ |
We will verify your identity when you exercise these rights. For exercising your rights and getting information about any limitations which apply on them, you can reach out to us at the contact details given below.
For any further queries and complaints related to privacy, or exercising your rights under GDPR, you could reach us at:
Name of Person: Sriraman Ranganathan
Contact No.: +44 (20) 3608 1300
Contact Email ID: cfo@datatracks.com
DTracks Limited
Belgrave House, 39-43 Monument Hill,
Weybridge, Surrey, KT13 8RN
United Kingdom
DataTracks Global Private Limited
#05-01 Grand Building 17 Phillip St
Singapore 048695
DataTracks Europe B.V.
Planetenweg 5, 2132HN Hoofddorp,
The Netherlands.
Your queries will be addressed within one month of receipt of such requests. In case of any delay in addressing such requests, the delay will be communicated to you within a month of receipt of request.
